![]() ![]() Maybe weekly tasks or yearly goals work better for you to stay on top of things without feeling overwhelmed. Monthly was the sweet spot-just the right amount of time for my goals to be achievable and malleable at the same time. Weekly goals were too overwhelming and rigid, leaving no room for spontaneity, and yearly goals were too far off into the future for my motivation to last. It took me months of trial and error to land on this system, so I'd encourage you to experiment and tweak the process.įor example, I prefer setting monthly goals for myself. How I use Todoist to achieve my monthly goals in 6 stepsīefore we dig into the details, I want to acknowledge what works for me might not work for you. Here's how I use these stand-out features on Todoist to accomplish my monthly goals. Todoist is the most user-friendly app I've come across, with enough options to customize, but not so much that the app always remains underutilized. I want to be able to download the app and start using it in the next five minutes. I despise using apps that require hours to learn. Todoist has a feature that allows you to tag priorities on each task.ĥ. Not all items on your to-do list are created equal: some require more urgency than others. Here are five features that make it stand out.ġ. ![]() You can create task lists, organize them into various projects, and sync your account activity across devices. ) Why I recommend Todoist: 5 features that make it stand outĪt first glance, Todoist might not seem any different from your average to-do list app. But if you're reading this, Todoist, please follow me on Twitter. I genuinely use the product and recommend their service. (I swear Todoist hasn't sponsored this post. Here's how I use it to create and achieve my monthly goals. ![]() I'm often asked how I work only five hours a day and get stuff done, and Todoist is a big part of the answer. That's when, two years ago, I stumbled on Todoist. I wanted something that allowed enough room for personalization without going overboard. This means you can do things like add new Trello cards to Todoist, or add saved messages from Gmail or Slack.But none of the tools I used worked to my satisfaction: they were either too complicated to use with overwhelming features or too simple with not enough customization. The free version also still supports integrations, meaning you can use Zapier's Todoist integration to connect your to-do list to thousands of other apps. If you didn't use projects as your main organizational tool, the free version is more powerful than ever. Pro users get unlimited history, but until now, free users didn't have any history access. Pro users get 150 filters, but previously, free users didn't get any.ġ week of activity history. Pro users get 100MB file uploads, but previously, free users couldn't attach files to tasks.ģ filter views. The free version was previously limited to 150.ĥ MB file uploads. The highlights:ģ00 active tasks per project. The free version of Todoist now has a bunch of new features. There are new limitations, yes, but there are also new benefits. This should let you keep more than five projects indefinitely, without having to upgrade. Next time you complete a project, don't delete or archive it-just rename it. This is already quite a few ways to break down your tasks, without using the project feature at all.Īnother thing to consider, if you already have a bunch of projects: you could just recycle them. Every project can have multiple sections, which you could use to sort your tasks. You can, for example, try splitting your projects up with sections. Five is plenty if that's how you use it, and you can do that while still breaking things down in various ways. I tend to use the projects feature to separate things into broad categories: work, home, and volunteering. But there's no rule that says you have to do that. Strategies to work around the five-project limitįive projects isn't a lot-if you use the projects feature for actual projects. If that's not an option, though, we've got a few strategies and alternatives for you to consider-and we'll also go over all the previously paid features that are now free. The most obvious, and the thing Todoist hopes you do, is to upgrade to Todoist Pro. Archive or delete a project, however, and you can't add another project to replace it. ![]() So if you currently have 30 projects, don't panic: they're not going to disappear. Note that this limit doesn't apply to projects that exist now. ![]()
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